Bookkeeping
We record your income, expenses and bank transactions on an agreed schedule, usually monthly. You see up-to-date figures, and returns to the Finnish Tax Administration (Verohallinto) can be filed correctly and on time.
Services
Accounting and business services to suit your situation
E-Toimisto helps your business with bookkeeping, payroll, company changes, dealings with the authorities, construction project tracking, international matters and digital accounting.
Start from your situation
What do you need right now?
Choose your situation — we will recommend the right service. You can also browse all services below.
- I am starting a business We go through your business idea with you and suggest a suitable company form. Then we file the start-up notification and set up your bookkeeping and invoicing. Choose
- I am changing accounting firm We agree with your previous accountant where we will pick up from and which records are handed over. You get a price estimate based on our public price list, and the bookkeeping continues without a break. Choose
- My bookkeeping is behind First we look at which periods are missing and what records you still have. You get a schedule and a price estimate, and then we book the missing periods and file the overdue returns. Choose
- I am hiring my first employee We tell you which insurance and registrations you need, draft the employment contract and calculate the first pay, including the filings. Choose
- I need help with payroll Tell us how many employees you have and which collective agreement you follow – we calculate pay under any sector's TES and file the reports on time. We can also help if you are considering joining an employers' association. Choose
- I received a letter from an authority Send the letter to us. We tell you what is being asked and by when, and help you put together a reply in time. Choose
- I need construction tracking We agree how your sites will be tracked. We allocate income, wages and materials to each site, and you receive site-by-site figures regularly. Choose
- International situation Tell us which countries you operate in. We work out which registrations, taxes and payroll matters apply to you in Finland and handle them as agreed. Choose
- I want to digitalise my accounting We review your current software and how paperwork flows. We suggest a suitable solution, transfer the data and show you how to use it. Choose
- I do not know what I need Tell us about your situation using the form, by phone or on WhatsApp. We suggest a suitable service and tell you what it costs. Choose
Accounting
Bookkeeping, invoicing, tax returns and reporting — the financial foundations of your business in order.
Catch-up bookkeeping and corrections
We record the months or years that were never booked and correct earlier wrong entries. Your bookkeeping is brought up to date and the missing returns are filed.
Sales ledger and invoicing
We prepare and send your sales invoices and keep track of whether they have been paid (sales ledger, myyntireskontra). Unpaid invoices get a reminder, so no money goes uncollected unnoticed.
Purchase ledger
We record the purchase invoices you receive and keep a list of unpaid invoices with their due dates (purchase ledger, ostoreskontra). You always know what has to be paid and when.
VAT and tax returns
We prepare your VAT returns (ALV-ilmoitus) and your annual business tax return (veroilmoitus) from the bookkeeping and file them with the Finnish Tax Administration (Verohallinto). Returns go in on time and you know how much tax is payable.
Financial statements
At the end of the financial year we prepare your financial statements (tilinpäätös): the income statement, balance sheet and notes. You get the year-end summary required by law and the basis for your tax return.
Reporting and financial monitoring
We turn your bookkeeping figures into clear reports on sales, costs, profit and cash position. You see in good time how the business is doing and can base decisions on the numbers.
Payroll & employer services
Payroll under collective agreements (TES) in every sector, help with employers' association membership and all employer obligations handled on time.
Payroll
We calculate pay, prepare payslips and report pay data to the Incomes Register (tulorekisteri, the national pay-data register used by the authorities). Pay is right and filings are on time.
TES payroll for all sectors
We calculate pay under the collective agreement (TES) your company follows – for example in construction, waterproofing, painting, forestry or shipbuilding. Pay groups, supplements, overtime and allowances follow the agreement.
Working time tracking
We help you choose how to record working hours and collect the hours for payroll. Overtime and supplements are paid correctly and the working time records required by law are in order.
Employment contracts
We draft new employment contracts and check existing ones against the law and the collective agreement. The terms are clear to both parties and the contract meets the legal requirements.
Employers' association membership – help with the application
We find out which employers' association suits your sector, gather the information for the application and submit it on your behalf. Once membership begins, we adapt payroll to the association's collective agreement.
New employees and registrations
We explain what hiring your first employee involves: insurance, registrations, the employment contract and the first pay. We get all the steps right in one go.
Holidays, sick pay and final pay
We calculate holiday pay, holiday bonuses, sick pay and the final pay when employment ends. The amounts follow the law and the collective agreement.
Daily allowances and mileage
We check travel claims and calculate daily allowances and mileage using the maximum amounts confirmed by the Finnish Tax Administration (Verohallinto). The allowances can be paid tax-free when the conditions are met.
Incomes Register and corrections
We file pay data with the Incomes Register (tulorekisteri) and correct any wrong filings. The data is right for the employee's taxation and benefits.
Business services & advice
Company formation, structure planning and advice for entrepreneurs at every stage.
Starting a business
We help you choose a company form, prepare the start-up notification and complete the registrations. Your business is ready to start, with bookkeeping and invoicing in place from day one.
Setting up as a sole trader
We file the start-up notification for a sole trader (toiminimi) and the necessary tax registrations. We also tell you when you need self-employed persons' pension insurance (YEL).
Forming a limited company
We draw up the memorandum and articles of association and register the limited company (osakeyhtiö, Oy) in the Trade Register and the tax registers. The company comes into existence once it is entered in the Trade Register.
Choosing a company form
We compare a sole trader (toiminimi), a limited company (osakeyhtiö) and other company forms in terms of tax, liability and administration. You get a well-founded view of which form suits you.
Company structure planning
We map out your ownership and companies and describe alternative structures and their tax effects. Changes can then be made in a planned way, for example before a new shareholder joins or the business is sold.
Holding structure
We assess whether it makes sense for you to set up a holding company, i.e. a company that owns the shares of your operating company. If it does, we set it up and handle the notifications.
Profitability and cash flow
We analyse your bookkeeping figures to show where your profit comes from and whether there is enough money for payments at the right time. You get a cash flow forecast and clear findings on what to improve.
Budgeting and financial planning
Together with you we prepare a budget and cash flow forecast for the coming period and compare the actual figures against them. You see in advance whether funding is sufficient and whether to hire or invest.
Advice for entrepreneurs
We go through your questions by phone, video or at our office, for example on pricing, tax or hiring. You get clear options and know your next step.
Dealings with authorities
Requests for information, drafting documents and dealings with the authorities — we handle them on the entrepreneur's behalf.
AVI / Occupational safety
When the occupational safety and health authority (commonly known as AVI, the Regional State Administrative Agency) contacts your business, we explain what it requires and help you get contracts, working hours and pay records in order.
Occupational safety inspection
We prepare with you for an occupational safety and health inspection (työsuojelutarkastus) and gather the documents in advance. Afterwards we help you fix any shortcomings and report the corrections by the deadline.
AVI / occupational safety request
Received a request for information (selvityspyyntö) from the occupational safety and health authority? We interpret the letter, gather the requested documents and draft a reply so you can respond by the deadline.
Tax Administration request
We go through the request for information from the Finnish Tax Administration (Verohallinto), gather the necessary details from your bookkeeping and draft the reply. It goes in on time and is backed by documents.
Tax audit
We prepare your accounting records for the tax audit, answer the auditor's questions and go through the audit report with you. If needed, we draft a response.
Incomes Register matters and corrections
We find out what is wrong in the pay data reported to the Incomes Register (tulorekisteri) and correct the filings. We also answer the authorities' queries about the data reported.
PRH / company register matters
We file change notifications with the Finnish Patent and Registration Office (PRH), for example changes to the board, address or articles of association. Your Trade Register details stay correct.
Drafting documents
We draft contracts, powers of attorney, minutes and statements for you in Finnish, Estonian or Russian. The details in each document match your bookkeeping and the registers.
Other dealings with authorities
With your authorisation, we deal on your behalf with bodies such as Kela (the Social Insurance Institution), your earnings-related pension company, the municipality or a licensing authority. You do not have to learn every authority's procedures yourself.
Projects & construction
Project tracking, site-by-site profitability and specialist construction expertise.
Construction accounting
We keep the books for your construction business in line with the sector's special rules, such as reverse-charge VAT (the buyer accounts for the VAT). Income and costs are allocated to sites, so you can see how profitable each one is.
Project tracking
We record each project's income and costs under its own tracking dimension in the books. You see where a project stands while the work is under way, not only in the financial statements.
Site-by-site tracking
We allocate invoices, wages and materials site by site and report the result in step with the bookkeeping. You spot overruns while the work is under way, not after the site is finished.
Cost centre tracking
We allocate costs to cost centres such as departments, locations or vehicles. You see where the money goes and which activity covers its own costs.
Project profitability
We calculate, project by project, how much margin is left after costs and compare the outcome with the quote. You see which jobs pay off and how to price the next ones.
Cost and margin analysis
We break down what your costs consist of and calculate your margin, i.e. the share of sales left after costs. Based on the results, you can adjust your pricing.
Material and equipment cost tracking
We allocate material and equipment costs to the right projects and sites. You see the true cost of each project and whether it pays to own or rent equipment.
Construction pay and working time
We calculate construction pay under the collective agreement (TES), check working hours and allocate wages to sites. You see the real wage costs of each site.
International services
Finland–Estonia business services, cross-border activity and multilingual support.
Finland–Estonia business services
We work out what needs to be handled in Finland when you operate in both Finland and Estonia, and take care of your Finnish bookkeeping and filings. Clear arrangements from the start help prevent double taxation.
Foreign entrepreneurs in Finland
We explain what starting a business in Finland requires of a foreign national: registrations, taxation, a bank account and insurance. We set up the company and get the bookkeeping going.
International documents and practical advice
We find out which documents an authority or bank in another country is asking for and draft powers of attorney and statements in Finnish, Estonian or Russian.
International payroll and employer matters
We determine in which country the pay of a foreign employee, or an employee working abroad, is taxed and which country's social security covers them. We calculate pay and file the reports correctly.
Digital accounting
Implementing digital accounting, system migrations and automation — digital processes in order.
Digital accounting and implementation
Together we choose suitable accounting software, set it up and introduce e-invoicing and digital receipts. Paperwork and manual steps are reduced.
System migrations and integrations
We move your bookkeeping from the old software or accounting firm to the new one and connect your bank and invoicing to the books. We check that the transferred balances match.
Automation and digital processes
We introduce e-invoices, automatic matching of bank transactions and posting rules. Repetitive steps happen without manual work and fewer errors occur.
How does working together work?
The engagement agreement, pricing, delivery of material, division of responsibilities and termination of the agreement in plain language.
Contact us
Consultation request
Fill in the form – we will reply within one working day.
- Email: asiakaspalvelu@e-toimisto.fi
- Phone: +358 44 020 2574
- Languages of service: Finnish, Estonian, Russian
- 01 Send your requestTell us briefly about your business and what you need.
- 02 We get in touchWe go through your situation by phone or email.
- 03 ProposalYou receive a proposal for the service and its price based on our price list.
Consultation request